Best Tips for Writing Clear and Concise Sentences
If you put in the time and effort, you can improve your writing to the point where you don’t bore your reader, and your most vital issues come with crystal clarity.
Use concise language.
Long words, redundant phrases, and fabricated chapters may increase the total number of words, but they do nothing to enhance the quality of the writing. Writing their message clearly and concisely without using filler words or phrases is more effective. Try to say what you need to say in as few words as possible; if that is too few, you can always add more.
Make use of terminology you have a firm grasp on.
Some novice authors overuse thesaurus for fancy terms that make their writing appear more professional. However, they are only sometimes correct replacements for the more uncomplicated phrases they initially used. Readers with a keen eye will catch these misleading synonyms. The wrong choice of word can completely alter the meaning of a sentence. While sophisticated language is OK, you shouldn’t let it get in the way of being transparent and precise.
Limit your use of specialized language.
Realize who you’re talking to. Technical language from a specific industry may be acceptable in commercial correspondence (such as cover letters) and specialized publications (such as trade journals). However, it is wise to avoid employing technical words when writing for a broad readership. The readability of your writing will improve if you use fewer of them, especially if you clarify their meaning. Pay attention to the practices of well-known authors. Authors who have made it onto the New York Times bestseller list, like Stephen King and Dan Brown, don’t bog their readers down in a sea of literary terms. They write in a style familiar to most readers, and as a result, they enjoy devoted fan bases.
Use the active voice when writing.
The subject does something in an active voice sentence. “He caught the ball” is a dynamic sentence. In contrast, the passive voice construction “He caught the ball” delivers the same meaning but is less visually pleasing. Passive voice is sometimes appropriate, but active voice is preferred because it is more direct. When you have the option, use active verbs.
Carefully select your modifying adjectives and adverbs.
Qualifying language is used to restrict the scope of a generalization. Take the title of “best athlete in the world,” for example; it can mean either “best athlete in the world” or “best American athlete in the world.” While such precision can indicate quality writing, using it excessively can lead to sentences bogged down with prepositions and lackluster language. The use of an intensifier (like “extremely” in “the weather was extremely unpleasant”) can make a statement stand out, but be careful not to overuse them, as this can cause your sentence to become overly wordy. The first step in revising a piece with many qualifiers and intensifiers is eliminating excessive prepositional phrases and words.
Sentence length should vary.
Both short and long phrases offer many benefits. The goal is to provide a wide range of content to your reader. Make your second sentence brief and straightforward if the first is a compound sentence with several clauses. Inexperienced writers often refrain from using shorter sentences out of a false belief that they are somehow less professional. As a result of this, they can only come up with ambiguous, overly wordy sentences. However, many renowned authors, from Ernest Hemingway to Judy Blume, are best known for using concise language.
Avoid using nominalizations.
Nominalizations are phrases of multiple words that might be simplified to only one. Just write “assessed” instead of using a phrase like “evaluated off.” That way, you may give your reader the precise terms they need without making them go through unnecessary verbiage.